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BEGIN:VEVENT
UID:ce5f2f0f7b3f706cbc6cead0def5d7fa
CATEGORIES:RTC Administration
CREATED:20230102T135912
SUMMARY:Monthly RTC Board Meeting
LOCATION:Creekside Bunker Room
DESCRIPTION:
President - Al Peters
- Called meeting to order at 1:29
p.m. with all Board members present except Barbara Landberg (secretary).&nb
sp; Emily VanVleet will assume secretary duties for this meeting.
- &
nbsp;September meeting minutes were approved.
- Open Forum (Limit to
5 minutes per person) - was not held since no non-Board member present .
- Treasurer - Ken Steiner presented the following report:
Tennis Club Report
for Jan. 1, 2023 through October 14, 2023 |
| | | | | |
Summary Statement | |
td> | | |
| | | Actual | Budget | Difference |
Income | | | | &nbs
p; |
| Ball Machine | | 2,63
2.50 | 2,700.00 | -67.50 |
| Member
ship Dues | | 6,735.00 | 6,900.00 | -165.00<
/td> |
| Social Events Income | | 2,460.00 | 5,000.00 | -2,540.00 |
| Other Income | 180.00 | 0.00 | 180.00 |
| | | |
| |
Total Income | &nb
sp; | 12,007.50 | 14,600.00 | -2,592.50 |
| | | | |
|
Expenses | | <
/td> | | |
| Operating Exp
enses | | 3,456.97 | 3,400.00 | 56.97 |
tr>
| Social Event Expenses | | 4,77
8.14 | 9,900.00 | -5,121.86 |
| Club Match/Tournament Expenses | 677.57 | 1,300.00 | -622.43 |
| | |
| | |
Total Exp
enses | | 8,912.68 | 14,600.00 | -5,687.32
td> |
| | | | | |
Net Income | &nbs
p; | 3,094.82 | 0.00 | 3,094.82 |
td> | | | | |
td> |
| Checking Balance: 1-1-2023 | | $10,300.33 | | |
 
; | Checking Balance: 10-14-2023 | | $13,395.15 | | |
- Emily asked t
he Board to consider a donation to the Rossmoor Fund, noting that donations
have been made in some prior years. The Board voted and agreed to a $250 d
onation for 2023.
- Ken asked all Board members to review the b
udget and send him their recommendations for 2024 budget items.
<
li>
- Ike Ichikawa presented results
from recent tournaments, forthcoming tournaments, and a draft of scheduled
tournaments for year 2024 for review. Ike noted that the decrease in respon
se to the WC tournaments suggests that the WCT maybe should be curtailed in frequency/size/length. The Boar
d agreed and reviewed Ike's draft schedules for year 2024. It was agreed to
eliminate a February 2024 WC and a Halloween 10/26/2024 WC. The 5/4/
2024 WC was changed to a 5/4/2024 p.m.Cinqo Round Robin preceding the sched
uled Cinqo BBQ. The 7/6/2024 Wild Card will be followed by a luncheon 7/6 B
BQ (the evening 7/6 BBQ will not be held). Also, the 9/7/2024 Men's Doubles
will be changed to a Mixed Doubles tourney. &nb
sp; &
nbsp;
&nbs
p;
Social - Laura Townsend
- Laura will send an e-ma
il blast to members about the new format for the upcoming holiday party sch
eduled for Dec. 18th Fireside room. It was agreed previously at last month'
s Board meeting to change the format to a RTC funded non-catered dinner at
no cost to members with RTC providing the main entrees and open bar with me
mbers bringing potluck sides.
Membership - Terry Quinlan
<
ul>226 Members77 Ball Machine Users10/19 New member p
arty (12 members + 6 guests) (27 new members, 9 no's, 6 no response)<
/li>Plan for 2024 Renewals: the application needs to be updated on exis
ting website and Terry will ask Chris Slee for assistance. An Email b
last will be sent out; 2024 apps put at kiosk and have ready for November G
eneral Meeting; sign up online as well. F
acilities - Jerry Quinlan
- Court Usage Numbers remain consistent
with prior months, i.e. about 1620 players monthly averaging 55 players da
ily, primarily in the morning hours.
Publicity - Linda Hague
h4>- Linda welcomed suggestions for future articles. Linda may be wri
ting articles with repeat themes about how the RTC offers members various p
aths to get back into tennis. Linda noted that Mary Benin has volunte
ered to write articles about various members' non-tennis pursuits.
Information Technology - Chris Slee
- No Report
ul>Old Business
- Update on Nominating Committee - Emily repo
rted that Larry Barclay and Mary Hickey have been working hard to find volu
nteer(s) for Social position with no success yet. Dave Kern is a nomi
nee for Facilities position.
- Terry suggested that all Board members
review their contacts and consider possible nominees to approach for Socia
l. David Hickey, former Social chair from 2022, will attend the New Members
party to advertise for Social.
- Status of Awning Instillation
- Emily reported that there has been no response/update from GRF to two em
ail follow-ups regarding the awnings purchase for courts 1,3 and 5. Al Pete
rs will try to contact Ann Mottola for an update.
- Becky
Reiss to contact John Bockman as to whether Orinda Woods wishes to schedul
e a rematch.
- Update on Wild Apricot (WA) management software projec
t.- Emily reported that the content migration is still in process and the W
A RTC website is not yet ready for testing. It seems likely that the WA RTC
website will not be ready for 2024 membership enrollment/autopay this year
. (Superceding update as of 10/18/2024: the WA RTC website may be ready for
2024 membership/enrollment/autopay this year.)
New Busi
ness
- Discuss Inappropriate Behavior :There was an unfortunate i
ncident at the courts recently that was reported to the Board. Conversation
s were held with individual(s) involved, and a restatement of the common co
urtesy and etiquette required and expected for members will be made to prec
lude any future incidents. The Board agreed that a clarification of t
he GRF Rule R106.1 Use of Buckeye Tennis Complex , section A. General Rules
for Use of Tennis Courts, item 9. is needed. Item 9. currently state
s "A minimum of two players must be physically present in order to sign-up
on the waiting list for a court except one person may sign-up to use the ba
ll machine." The Board noted that members have been not strictly adhe
ring to this rule. The Board will present new item 9. wording at the upcomi
ng November meeting.
Next Meeting
Monday, Novembe
r 20 in the Creekside Fairway Room - a General Meeting
CONTACT:Al Peters
DTSTAMP:20240329T081121
DTSTART;TZID=America/Los_Angeles:20231016T133000
DTEND;TZID=America/Los_Angeles:20231016T150000
SEQUENCE:0
TRANSP:OPAQUE
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