Rossmoor Tennis Club

located in Walnut Creek, California

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Fri, Mar 29, 2024

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RTC Monthly Board
Monday, October 18, 2021, 01:30pm - 03:00pm
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by _RTC Webmaster
Contact Larry Barclay

President - Larry Barclay

  • present are: Barclay, Decker, Steiner, Slee, Hickey, Bollinger, J.Quinlan, T.Quinlan

Vice President - Al Peters

  • absent

Secretary - Joyce Decker

  • received a letter of acknowledgement and thank you from Rossmoor Scholarship Foundation for RTC donation. Dated Fall 2021
  • requested Slee to enter Sept. Mtg. as "cancelled" on website
  • MOTION to accept minutes or August meeting, SECONDED, APPROVED

Treasurer - Ken Steiner

  • Report sent to members via email. Discussed entering report into minutes. Not done as members can see reports at general meetings.
  • MOTION to approve report as submitted, SECONDED and APPROVED.

Tournaments - Chris Slee

  • 3 upcoming tournaments: Halloween, Tournament of Champions, and The Villages scheduled

Social - David Hickey

  • Holiday party budget suggested and discussed
  • Questions regarding club subsidizing cost to members which effects how much to keep in Reserves; should non members be charged a guest fee, what is the caterers charges etc. discussed
  • MOTION to subsidize holiday party $3000 instead of $1600 SECONDED, APPROVED
  • MOTION to consider an extra charge for guests (amount to be determined later) SECONDED, APPROVED
  • Proof of Covid Vaccine will be required for entry into holiday party

Membership - Terry Quinlan

  • 238 members
  • 2022 club membership renewal discussed. Quinlan and Slee will prepare email blast with membership form attachment. Fees to remain the same for 2022
  • MOTION to reduce ball machine fee from $35 to $20 in 2022. DENIED

Facilities - Jerry Quinlan

  • maintenance of ball machine ok. Patch work on courts done satisfactorily
  • Court 2 has broken net; will contact GRF to repair
  • Court 6 sign is loose; will contact GRF to repair
  • BBQ lock still not fixed. Larry will contact GRF to see if perhaps they don't want it locked as non tennis club members also use facilities

Publicity - Amy Bollinger

  • Discussed adding to General Rules: If courts are full new players will ask players to exit in order of sign up. Agreed; Chris will add to court rules on website and send eblast. Rules will also be placed at kiosk
  • Add to Officer Duties: Publicity Chair will act as Club Correspondent for articles sent to Rossmoor News and will be the conduit by which any articles are sent. They are being particular in their requirements for submission

Information Technology - Chris Slee

  • No Report

Old Business

  •  Not everyone reviewed the Revised "Duties of Officers" that Larry and Al prepared and sent. Will resend

New Business

  • Approval process for member reimbursement payment discussed. MOTION: Approval for payments under $100 by tennis club members can be approved by Treasurer; amounts $100 -$500 need Board member responsible for event approval; amount over $500 need President or Vice President approval. SECONDED, APPROVED
  • Outstanding Service Award candidates discussed. Request submitting names for male and female recipient
  • Discussed follow up action of possible pickleball take over. Chris and Larry will put together compilation of arguments to present to GRF and notify members with an eblast of updates

Next Meeting ... see Board / Admin Calendar on this site

Location Creekside

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