Rossmoor Tennis Club

located in Walnut Creek, California

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Mon, Mar 27, 2023


Information about administration of the Club

Ball Machine Rules

  1. You must be a member of Rossmoor Tennis Club
  2. An additional fee is required
  3. New Ball Machine Members are required to have a training on the operation of the Ball Machine with the RTC Facilities Manager prior to initial use
  4. Use of the Ball Machine is exclusively for RTC Members who have paid the additional Ball Machine fee and have received proper instruction on its use
  5. This eliminates use by non-paid RTC members, family members i.e., spouse, partner, grandchildren etc. or any other guests
  6. The lockbox combo is NOT to be shared. If someone asks for it, please refer them to the RTC Facilities Manager who maintains an authorized list of users
  7. Ball Machine is NOT to be used when any signs of dampness are on Court 2. Do not use any of the balls from the shed on damp court.
  8. Ball Machine hours are 9:00 am till dark
  9. Tennis games take precedence until 11:00 am
  10. Ball Machine Users may wait list for the Ball Machine on Court 2 after 11:00 am
  11. If Ball Machine fails to function properly, stop use immediately and report to the RTC Facilities Manager

Court Wait List Rules


  • Wait List:
    • Players wait list by signing in when no court is available
    • A minimum of two players are required to have signed in
    • An individual may wait list for the ball machine on court 2 AFTER 11:00 AM
    • A player may not be both on court and wait listed
  • Wait listed players can “bump” only if there is no empty court:
    • Players cannot choose which court to bump.
    • Wait list players must find the earliest entry on the register where the court is now available (playing time expired, etc.)
    • Waiting players will, without entering the court, notify the on-court players that their court time has expired
    • Bumped players will finish the current point (not the current game) and immediately relinquish the court

Court Usage Rules


  • All players, groups must sign in on the court register to have standing
    • Two or more players must be present and signed in to hold a court
    • Non-residents must be accompanied on court by a resident
  • Court use is on a first come, first served basis … except that
    • Club sanctioned events take precedence. This includes Tournaments, Clinics, Matches, Drop-in Tennis and other events
    • Team matches will leave two courts open for general play, giving priority to the practice courts one and two. See examples below
  • During Prime Time -- sun up to 11 a.m.
    • Playing members take precedence over an individual ball machine user
    • No more than two (2) non-residents are allowed on court with a resident if courts are full and residents are waiting
  • A court is properly occupied by:
    • Two players playing singles for one hour
    • Three or more players for one hour and thirty minutes
    • An individual using the court two ball machine for one hour after 11:00 AM
    • Court time is based on the sign-in time
  • A court is considered available if:
    • The court is empty
    • Players did not sign in, or incorrectly, or with no court number
    • Playing time has expired
  • Players, out of courtesy, are encouraged to rotate off Court 2 to aid those wanting to use the ball machine when other courts are open

Wild Card Play Format

When you arrive, you will assigned given a tournament sheet. It shows your partner, opponents, court assignment for each of the rounds.

Match Play

  • There are 7 rounds to be played, 4 games each. The first 2 and last 2 rounds are mixed doubles. The third through fifth are same gender.
  • All matches are four [4] games, where each player serves once
  • By default, a team serves two games then swap ends. By mutual agreement, teams can serve one game, change ends, then swap again after the third game,
  • The Rossmoor Sun Rule (sun is to the server's back) is used. Each game won counts as a point.
  • No-ad scoring is used for each game. First to 4 points, win by two.
  • If the game score reaches 3-3, the receiving team decides who will receive the deciding point. This is Ladies choice:
    • i.e. men serve to men, women serve to women,
    • but the receiving team may choose to have a women receive serve from a man.

Report match results to the tournament scorer after each round.

OLD APPROACH [no longer used]

  • Once participation is determined, a blind draw is made to determine partners/opponents.
  • Fill in the Tournament Scoresheet with the players listed in the same numerical sequence as the Court Assignment form. 
  • A rotation sheet is created and posted at the tournament. In addition, Wild Card players are given a laminated card with their partner's number and court to play on for each round. The rotation sheet will have opponents names.
  • Assign men odd numbers (1,3,5 ..) and women the even numbers (2,4,6…).  The number a player is assigned on the Court Assignment form should match the number on the laminated Court Assignment Card the player is given on the day of the tournament

Ring-around-the-posey Rules

When you arrive, you will assigned a starting partner and a court number.  The courts are arranged in a circle by court number with players rotating from the highest numbered court to lowest numbered court.

Match Play

  • All matches are four [4] games, where each player serves
  • Rossmoor sun rule for serving is in effect.
  • No-ad scoring is used for each game. First to 4 points, win by two.
  • If the game score reaches 3-3, the receiving team decides who will receive the deciding point. This is Ladies choice:
    • i.e. men serve to men, women serve to women,
    • but the receiving team may choose to have a women receive serve from a man.
  • If there is a 2-2 tie, there is a sudden death, single point tie breaker. the most recent server serves, and the receiving team decides who receives. This will NOT affect scores, just decide who moves court.


  • Winners move, losers stay. The winning team moves on the the next higher court number.
  • Teams split after every match so you only play with the same player one time.

Report match results to the tournament scorer after each round.

Reimbursement Request

RTC Reimbursement Request Custom

This is a PDF form and can be edited after it has been downloaded. i.e. You can:

  • click on the image to the left to download the form
  • type into the downloaded form
  • then save the form, with your edits.

RTC accepts electronic requests so you have two choices:

  • snail mail the form using USPS
  • email the form,
  • attaching the required images of the corresponding receipts

Send to the club treasurer, Ken Steiner.

Both sets of USPS and electronic addresses are on the form

Rules for Buckeye Tennis Effective 17 Mar 2021

 RTC Logo 10 KB Trans

Rules for Buckeye Tennis Effective 17 Mar 2021 ... Doubles!


As updated by GRF/MOD

  1. Buckeye Tennis Courts are for Rossmoor Residents only.
  2. Must adhere to social distancing of 6’ at all times.
  3. Masks must be worn at all times when not playing. Masks are strongly recommended while playing doubles.
  4. If sick or exposed to Covid-19, stay home.
  5. Use Hand sanitizer stations and/or wash hands for 20 seconds frequently.
  6. No sign-in at kiosk. If courts are full, alert others you are waiting.
  7. Limit to 60 minutes for match when people are waiting.
  8. Doubles play is permitted however there is no mixing of partners during a visit. Play must be with the same partner.
  9. Those waiting for court time must sit a minimum of 6’ apart, only one person per bench.
  10. No gatherings before or after matches.
  11. No sharing of club or personal equipment.
  12. No tournament play, league play, or group instruction.
  13. No handshakes or contact.
  14. BBQ area will remain closed.

Use of Golden Rain Facilities is subject to City, County, and State Health Code directives. Conditions of use may change without notice. Abuse of these rules may jeopardize the use of this facility for all Residents.

Singles Tennis ONLY per Contra Costa County Supervisor

By Kind Permission of the Rossmoor Pickleball Club ... [RTC emphasis]

Rossmoor Pickleball Club

Our RPC Board of Directors is still hearing rumors regarding singles vs. doubles pickleball restrictions. This week I couldn’t stand it anymore and decided to go to the source to confirm the facts.

On Monday, June 22, I emailed County Supervisor Candace Andersen asking for confirmation of County pickleball restrictions. On Tuesday, her office called me. They recommended that I call the County Covid-19 hotline, (844) 729-8410, which I did.

I was very impressed. The woman I spoke with was well versed on the County’s pickleball and tennis restrictions. She immediately knew the clause # in the public order where they were referenced.

She confirmed that the public order (dated 4-29-20) that originally opened tennis and pickleball courts with restrictions is still in effect. She also confirmed the following:

  • The County public order permits singles only. As long as the County requires social distancing, singles will remain the restriction.
  • Doubles can be played only when partners are from the same household.
  • Clubs and private communities, like Rossmoor, can institute rules that are more strict than the County restrictions. Here at Rossmoor, GRF is stipulating singles only. No doubles.
  • A city, club or community cannot institute a rule that is more lenient than the County restriction. For instance, a city cannot allow doubles across the board at this time. 

The County hotline employee has received many inquiries about restrictions for pickleball and tennis. She was well aware of the lack of enforcement at municipal Rutgear (Walnut Creek) and Willow Pass (Concord) courts. She was not aware that some, if not most people were playing doubles at those parks when they were not members of the same household, thus not complying with the County public order. 

Please see the links for the Walnut Creek and Concord pickleball restrictions at the end of this email.

So what caused the disconnect and how did the rumors get started? Who knows. I think part of the problem is there was no specific reference to pickleball or tennis in the public order that ‘opened things up’ (dated 6-5-20) or in the County’s Nixle messages. People probably assumed that the openings applied to pickleball, but they did not. Also the CCC Openings at a Glance chart on the County website shows ‘Open’ across the board. People might have assumed ‘open’ meant pickleball went back to normal, but again, it did not. 

I asked the County hotline employee to consider changing two things. She said she would pass the ideas to management and the County Supervisors since the topic has received so much attention: 

  • Have future County public orders, summaries, and Nixle announcements reiterate the pickleball/tennis rules since people are making incorrect assumptions. (The County needs to keep the restriction in the public eye.)
  • Review and consider altering the County website’s Openings at a Glance chart listing all the activities, because the all-open line for tennis/pickleball is misleading.

The County's confirmation doesn't change anything for RPC, but at least we have the facts that we can relay to you. Please spread the word.

For your reference, I’ve included a few links below. As a resident of CCC, I recommend you read the public orders as they are issued, but be forewarned, reading them is like reading IRS documentation! (Okay, maybe not that bad…)

Thank you for your patience and understanding as we go through this difficult time. Please keep things in perspective and realize that we are very fortunate that our courts are open and we can play pickleball. That’s a good thing.


Leanne Hamaji
President, Rossmoor Pickleball Club

GRF Restrictions for Pickleball

Concord’s Pickleball Court Restrictions

Walnut Creek’s Pickleball Court Restrictions

CCC Openings at a Glance Chart

April 29, 2020 CCC Public Order (See section 16.iii.3)

All Contra Costa County Health Orders



Procedures to run events etc.

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Tournament Procedures

Tournament Procedures

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Board [Private]

Articles about internal Board communications and deliberations

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