Rossmoor Tennis Club

located in Walnut Creek, California

Text Size
Sat, Apr 20, 2024

Login

 

 Administration
Information about administration of the Club

Chop Suey Tournament Procedures

The Chop Suey format keeps splitting and then reforming teams up and down the courts.  The number of players is flexible but must be a combination of 4 as all the matches are doubles.

One court is designated as the lowest court, e.g. court 1, and the other courts are in order up to the highest court.  For example, there are 24 players on 6 courts, with the courts numbered 1 thru 6, 6 being the "highest" court.

The tournament captain rings the bell twice to start all the courts at the same time.

  • Each round is played as up to 9 point tie breaker.  First to team to 9 points wins. 
  • Teams that finish early can rest.
  • The tournament captain monitors the courts and normally lets the other courts finish up.
  • If there is a severe "straggler", the captain can ring the bell to force a sudden death end to the round. Whichever team has the lead wins the round.
  • The tournament captain rings the bell to tell everyone to move between courts
  • Then rings the bell twice to start all the courts again at the same time.

Rotation:

  • The winners on each court get promoted to the next higher court. Winners on the top court stay put.
  • The runners up (!) move down to the next lower court.  They stay put on the lowest court.
  • Partners always split to become opponents in the next round
  • In a mixed tournament, the pairings are reset each round to have a man and woman on each team.
  • In single gender tournaments, one promoted player spins to see which of the two demoted players becomes their partner.
    • If this is a rematch, play with the other opponent you didn't play with previously

Tournament Captain should ensure there

  • are at least as many rounds as the number of teams, thus giving a very good team that started on the lowest court a chance to move up to a winning position.
  • is a rest break after about an hour for 10-15 minutes, followed by a second period, probably lasting about 45 minutes.

Finishing and finding the winners.  With 15 minutes to go, the captain announces the final round.  The final standings are:

  1. Winners on the highest court
  2. Runners up on the highest court
  3. Winners on the second highest court.

Tournament Common Procedures

Details
Category: Tournament Procedures
Hits: 3660

Team Tournament Play Format

In each round a team plays a "set" against another team, with the players rotating in and out to represent the team

  • Players 1 and 2 start, and after each game one player from each team rotates out to be replaced
    • Player 1 rotates out after game 1 to be replaced by team member 3
    • Player 2 rotates out after game 2 to be replaced by team member 4,
    • Player 3 rotates out after game 3 etc. 
  • and so on until all members of the team have played and the rotation starts again with player 1
  • Please note: this guarantees that every player gets to play at least 2 games in a set but it does not guarantee that everyone gets to serve.

Games are no-ad with men serving to men and women serving to women; otherwise it's receiver's choice.

If the sun rule is in effect, all games are served from the same end, with one team serving one game, then changing ends and the other team serving two games in a row before the next changeover. The player about to rotate out should serve first after a changeover.

Rotation ... Prior to starting play, write down the player rotation

  • As far as reasonable, players should be in order man, woman, man, woman ...
  • A team keeps the same rotation for a set, but can change between sets.

Note: the old approach, which used less rotation, has been abandoned because it is more biased to key players and some players on a team might never get to play!?!

  • The server goes out each game and the next number comes on court.
  • Note: Players 2 and 3 dominate and will play 4 games with this approach
Details
Category: Tournament Procedures
Hits: 6197

4-Person Team Tournament Procedures

Refreshments [day before from Safeway]

Suggested budget is $25-30 to include muffins, fruit plate, orange juice, half-and-half for coffee.

Teams

  • Teams: 6 or 8 teams, each with four [4] players. 
  • Players are seeded into equal sized, ranked groups 1, 2, 3 and 4.
  • One player at each level is assigned to each team by randomly picking a player out of each group.
  • Organizer make may minor changes if some pairings seem egregiously unfair. (e.g. Best A is paired with best B)
  • The players are entered in the spreadsheet by team and seeding group. (e.g Team B player 2)

Format

Teams split into two groups, then play off in a round robin format. 

There is a spreadsheet to produce these rotations and court assignments.

There are three round robin rounds

  • Each team in the group plays against each of the other teams in the group
  • Each round has an A-B match and a C-D match
    • With six teams, each team also plays a cross-over match against one of the teams on the opposite group
  • Teams win a point for each game they win.
  • Teams are then ranked 1, 2, 3, 4 in each group.
  • Tie breakers
    • Most games won within group play
    • Most games won including cross-over play
    • Head-to-head match results [see mini tie-break below]
    • Coin toss

There is then a knock-out competition as follows:

  • Six [6] teams ... one round
    • First-Second place: Group A winner plays Group B winner
    • Third-Fourth place: Group A second plays Group B second
    • Fifth-Sixth place: Group A third plays Group B third
  • Eight [8] teams ... two rounds, semi-final and final
    • Group 

Playing Rules

Games are regular scoring.

If the sun rule is in effect, all games are served from the same end, with one team serving one game, then changing ends and the other team serving two games in a row before the next changeover. The player about to rotate out should serve first after a changeover.

Round robin: play four [4] games, where each players serves. If the teams are tied across the two courts, the last pair of the two teams to finish plays a mini tie break. [This serves as a head-to-head tie breaker, not as an extra game]

Knockout play: Each player serves twice [eight games], first to 5 by 2. Mini tie break at 4-4.

Mini tie break: Each player serves one serve in normal rotation. First team to 3 points leading by 2 points wins.

Tournament Common Procedures

Details
Category: Tournament Procedures
Hits: 744

Rule R106.1 Use of Buckeye Tennis Complex

Subject: Rules for Access and Use of Buckeye Tennis Complex

This was apparently an update to GRF Rule R106.2 from 2009

Purpose: To establish rules for use of Buckeye Tennis Complex

The Rossmoor Tennis Club promotes tennis play and organizes tournaments as well as social activities for the club’s members. Club membership is an individual choice and is not a condition for use of the Buckeye Tennis Complex.

Due to the unique etiquette governing play, the Golden Rain Foundation Board of Directors has delegated to the Rossmoor Tennis Club the day-to-day responsibility to:

  1. Determine conditions and/or restrictions for tennis play and use of the Buckeye Tennis Complex
  2. Schedule and organize matches and tournaments
  3. Monitor and enforce player compliance with the Tennis Court Rules
  4. Serve in an advisory capacity to GRF in matters related to the Buckeye Tennis Complex

The following rules have been adopted for resident and guest use of the Buckeye Tennis Complex which consists of eight (8) tournament quality courts and associated facilities.

A. GENERAL RULES FOR USE OF TENNIS COURTS

  1. The courts are available for play during daylight hours. During early morning and evening hours especially, players should avoid loud noises and conversations which may disturb local residents.
  2. Courts are only for the use of GRF Members and their accompanied guests.
  3. Except as provided in Section B, court usage is on a first-come-first-served basis unless previously reserved.
  4. All players must sign the register in the kiosk prior to play and include the time shown on the court clock in the kiosk and the court number reserved. If court is to be used for instruction, member shall meet teaching professional at kiosk and sign in for court.
  5. Each sign-in allows use of courts for one hour for singles matches and one hour and thirty minutes for doubles matches, unless there are no other players waiting for a court. Use of the ball machine shall be for one hour.
  6. A court is considered available if any of the following apply:
    • The court is empty
    • Time has expired
    • There is no sign-up time posted in the register
    • The sign-up time is later than the court clock time
    • The next scheduled waiting players are not present to take occupancy.
  7. A court is properly occupied by at least two players or one person using the ball machine.
  8. An active player may not be on a court waiting list at the same time.
  9. A minimum of two players must be physically present in order to sign up on the waiting list for a court except one person may sign up to use the ball machine.
  10. First waiting players will, without entering the court, notify the active players when their court time has expired. Active players may finish the current game and then must immediately relinquish the court.
  11. Smoking and food are not permitted within the fenced court area. Glass containers of any kind are prohibited.
  12. Shirts must be worn at all times and tennis shoes must have non-marking soles.
  13. Observe accepted rules of tennis etiquette and courtesy. Please leave the court cleaner than you found it and return court cleaning tools to their proper place after use.
  14. The courts may be closed for short periods during the week for cleaning.
  15. To prevent damage to courts, no user-owned ball machines are allowed without prior approval from GRF. Residents should contact the GRF Recreation Department for information on how to obtain approval.
  16. Open Tennis
    • Open Tennis is defined as 4 or more players per court.
    • The Sequence of play is rotational rather than first come-first served.
    • No sign-up is necessary during Open Tennis

B. BUCKEYE COURT RESERVATIONS / PRIORITY

  1. Due to daily play demand and scheduled tournaments, only court number two (2) is available after 11:00 a.m. for instructional use or single-player practice, which means use of the ball machine.
  2. All courts are available to residents and their accompanied guests for Open Tennis every Tuesday and Thursday from 9:00 a.m. to 11:00 a.m. When the courts are full during these hours, private games must either, yield to open tennis play, or allow open players to join.
  3. Courts are reserved for a Wild Card Tournament held the first Saturday of each month from 9:00 a.m. until 12:00 noon (Or when competition is completed). All GRF Members are eligible to play in this tournament.
  4. Courts may be reserved in advance for league competition or tournaments by the Rossmoor Tennis Club.

C. BUCKEYE – SOCIAL AREA AND BARBECUE RESTRICTIONS

  1. The barbecue in the social area operates on propane gas and is available for general use by GRF Members and their guests.
  2. The tables and counter space within the social area can be reserved by GRF Members and Recognized Organizations, except when the tennis courts have been reserved, either by the Rossmoor Tennis Club, for league competition, tournaments or the Saturday evening barbecue held from Memorial Day to Labor Day.
  3. Reservations for the social area including use of the barbecue must be made through the Recreation Department.
  4. Storage areas under the counter and in the storage lockers are reserved for use by the Rossmoor Tennis Club.

Authority: Rule/s
11/9/95
12/3/09 Rev.
12/4/14 Rev.

End of Rule R106.1

Details
Category: Admin
Hits: 2189

Duties of Officers [2018]

Duties of Officers [2018]

President:

  1. Serve as chairman of the Board of Directors.
  2. Preside at all regular and special meetings.
  3. With approval of the Board, appoint chairmen of standing committees and others deemed necessary to conduct the business of the Club.
  4. Shall see that the Bylaws and such other rules and regulations adopted by the membership are enforced.
  5. Serve as ex-officio member of all committees except nominating committee.
  6. With approval of the Board, confer as needed with Golden Rain Foundation's Community Relations Dept. regarding rules governing court usage.

Vice President:

  1. Assume President's responsibilities in the President's absence.
  2. Serve as the Club's representative on the Activities Council and report on the Council's meetings at the Club's Board meetings.
  3. Serve as the Club's Conflict Resolution Committee Chairman.
  4. Perform other duties as assigned by the President.

Secretary:

  1. Record and preserve in written form the minutes of all Board and General Meetings.
  2. Post minutes of all general membership meetings and, in consultation with the President, matters of general interest from Board meetings on the Club bulletin board near the courts.
  3. Conduct club correspondence.
  4. Issue or post notices of meetings.
  5. Prepare copies of minutes of all meetings for the President and Vice President.

Treasurer:

  1. Take charge of and deposit all funds in the name of the Rossmoor Tennis Club and disburse such funds subject to the approval of the Board.
  2. Present a record of receipts and disbursements and make a financial report at all Board and General Meetings.
  3. Prepare, for Board approval, a proposed budget for the year.

Tournaments

  1. Organize a calendar of Tournaments
  2. Recruit volunteers to help co-produce these events including
    • Facilities
    • Food
    • Entertainment
    • Invitations
    • Articles and publicity
  3. Work with Publicity Officer to publicize and market the events
  4. Maintain timely and accurate event information on the Club web site:
    • Including pre- and post-event articles
    • Respond in a timely manner to online communications

Social

  1. Organize a calendar of Social events
    • These typically include the following six [6] events:
  2. Recruit volunteers to help co-produce these events including
    • Facilities
    • Food
    • Entertainment
    • Invitations and sign ups
    • Orchestrate payments with the Treasurer
    • Articles and publicity
  3. Work with Publicity Officer to publicize and market the events
  4. Maintain timely and accurate event information on the Club web site:
    • Including pre- and post-event articles
    • Respond in a timely manner to online communications

Facilities

  1. The Court Engineer has as a primary responsibility for the maintenance of facilities used by the tennis club.  
    • These facilities include the courts, the nets, the windscreens, brooms and squeegees, the clocks, the kiosks, and the social area structures and storage sheds.   The kiosk is an important communication facility to post notices and alert members to events and court usage.  
  2. Schedules the cleaning and maintenance of the courts.
  3. Maintain the ball machine, periodically cull and replace old balls
  4. Orders supplies for the courts, the social areas, and the first aid kit. 
    • These supplies include items such as cups, plates, napkins, propane for the grill, and band-aids.
    • If any items need to be replenished, notify the Engineer directly so the stock can be replenished.
  5. Maintain timely and accurate event information on the Club web site:
    • Respond in a timely manner to online communications

Membership

  1. Reach out to get new members for the club
  2. Shepherd new members through the first time enrollment process
  3. Work to simplify and maximize annual re-enrolment 
  4. Coordinate Payments with the Treasurer
  5. Work with Publicity Officer to publicize and market the Club to 
  6. Maintain timely and accurate event information on the Club web site:
    • Including pre- and post-recruitment articles
    • Respond in a timely manner to online communications

Publicity

  1. Publicize and market the Club
  2. Work with other officers to help markets events
  3. Publish a monthly newsletter / eMail
  4. Maintain a flow of high visibility articles in the Rossmoor News
  5. Maintain event and publicity articles on the Club web site, working to support other Officers
  6. Coordinate with other Rossmoor web sites including Rossmoor.com

 Webmaster

  1. Assists Board and other club members with technical issues
  2. Webmaster supports the site as whole, second level tech support
Details
Category: Procedures
Hits: 2234

Blind Draw Tournament Procedures

Format

There are 4 to 6 Rounds of play with 16, 20 or 24 Players.

  • Men's are NUMBERED with blue name tags
  • Women are assigned LETTERS and have red name tags.
    • Occasionally, if there is an imbalance between men and women, a player will get a different tag.
  • Two rules on partners:
    • No married couples play together,
    • Must have a different partner for Rounds 3 and 4.

Rounds 1&2 are played by team NUMBERs. The men with numbers draw for a letter for a partner and put that partners name on their name tag. [If a man has a letter on his name tag he will have to wait to be drawn.]

Rounds 3&4 are played by LETTERS. Those with letters on their name tags draw numbers for partners and put their partners name on their name tag.

There are enough copies of the rules and court assignments so each participant can have one if they like. They may need your help so read them. Also see if you get them to understand Rossmoor Rules for serving.

Tournament Common Procedures

Details
Category: Tournament Procedures
Hits: 2713

Administration

The business and social affairs of the club are governed by our By Laws and administered by a nine-member Board, Committees The Board meets once a month on the third Monday to conduct its business and in March, July, and November hold general meetings for all club members each year. These three general meetings give all club members an opportunity to participate in decision-making and in the election of new board members.

If you're a member, log in to find Admin - Forms for Printing and Procedures for running events and working with the club

Details
Category: Admin
Hits: 1884

More Articles ...

  1. 2018 Tennis Directory [PDF]
  2. Minutes 2017 Oct 16
  3. Minutes / Agenda Template
  4. RTC Organization

Subcategories

Procedures

Procedures to run events etc.

Article Count:
35
Tournament Procedures

Tournament Procedures

Article Count:
18
Board [Private]

Articles about internal Board communications and deliberations

Article Count:
3
Rules

Rules

Article Count:
3