The RTC Secretary shall be responsible for maintaining a current outline of the duties of officers. Changes to the duties will be proposed and voted on as necessary at regularly scheduled board meetings.
President:
- Serve as chairman of the Board of Directors.
- Preside at all regular and special meetings.
- With approval of the Board, appoint chairmen of standing committees and others deemed necessary to conduct the business of the Club.
- Shall see that the Bylaws and such other rules and regulations adopted by the membership are enforced.
- Serve as ex-officio member of all committees except nominating committee.
- With approval of the Board, confer as needed with Golden Rain Foundation's Community Relations Dept. regarding rules governing court usage.
- Communicate to the Club thru the web site. Respond in a timely manner to online communications
Vice President:
- Assume President's responsibilities in the President's absence.
- Serve as the Club's representative on the Activities Council and report on the Council's meetings at the Club's Board meetings.
- Serve as the Club's Conflict Resolution Committee Chairman.
- Perform other duties as assigned by the President.
Secretary:
- Develop Agenda for meetings etc. in coordination with the President.
- Record and preserve in written form the minutes of all Board and General Meetings.
- Maintain Club's governing documents [web site]
- Post minutes of all general membership meetings and, in consultation with the President, matters of general interest from Board meetings on the web site. Club bulletin board near the courts.
- Conduct club correspondence.
- Issue or post notices of meetings.
- Prepare copies of minutes of all meetings. for the President and Vice President.
Treasurer:
- Take charge of and deposit all funds in the name of the Rossmoor Tennis Club and disburse such funds subject to the approval of the Board.
- Present a record of receipts and disbursements and make a financial report at all Board and General Meetings.
- Prepare, for Board approval, a proposed budget for the year.
Tournaments
- Organize a calendar of Tournaments
- Recruit volunteers to help co-produce these events including
- Facilities
- Food
- Entertainment
- Invitations
- Articles and publicity
- Assist captains and coordinators of the women's leagues and the men's leagues when they are hosting opposing clubs here at Rossmoor.
- Work with Publicity Officer to publicize and market the events
- Maintain timely and accurate event information on the Club web site. Respond in a timely manner to online communications
Social
- Organize a calendar of Social events
- These typically include the following six [6] events:
- Recruit volunteers to help co-produce these events including
- Facilities
- Food
- Entertainment
- Invitations and sign ups
- Orchestrate payments with the Treasurer
- Articles and publicity
- Assist volunteers with events
- Work with Publicity Officer to publicize and market the events
- Maintain timely and accurate event information on the Club web site. Respond in a timely manner to online communications
Facilities
- The Court Engineer has as a primary responsibility for the maintenance of facilities used by the tennis club. These facilities include:
- Brooms and squeegees, the clocks, the kiosks, and the social area structures and storage sheds.
- Courts, net, screens, signs etc. by coordinating with Mutual Operations Divisions [MOD]
- Kiosk is an important communication facility to post notices and alert members to events and court usage.
- Schedules the cleaning and maintenance of the courts.
- Maintain the ball machine, periodically cull and replace old balls
- Orders supplies for the courts, the social areas, and the first aid kit.
- These supplies include items such as cups, plates, napkins, propane for the grill, and band-aids.
- If any items need to be replenished, notify the Engineer directly so the stock can be replenished.
- Maintain timely and accurate event information on the Club web site. Respond in a timely manner to online communications
Membership
- Reach out to get new members for the club
- Shepherd new members through the first time enrollment process
- Work to simplify and maximize annual re-enrollment
- Produce an annual directory of members
- Coordinate Payments with the Treasurer
- Work with Publicity Officer to publicize and market the Club through channels such as Rossmoor News, Nextdoor, Gateway, reminders about a new clinic.
- Maintain the membership directory thru Club web site. Respond in a timely manner to online communications
Publicity
- Publicize and market the Club
- Work with other officers to help markets events
- Including event articles
- Encourage photos with articles
- Publish a monthly newsletter
- Maintain a flow of high visibility articles in the Rossmoor News
- Maintain event and publicity articles on the Club web site, working to support other Officers
- Coordinate with other Rossmoor web sites including Rossmoor.com
Technology Administrator
- Maintain RossmoorTennis.com as:
- A library for club knowledge such as procedures, forms, minutes, agendas etc.
- Work with Membership to produce the Annual Directory
- Work with other officers to continuously improve the site
- Train incoming officers to work with the web
- Solicit ideas